Documents Library

As a South West Herts u3a member, if you wish to receive any of the documents listed here, select the box against the required document. You will then be asked to enter your post code and first name initial. When you submit these details, an email will be sent to you with the document attached.
In order to avoid a large email being sent to you, documents are sent one at a time. You can return to this page as many times as you wish, to get other documents from this list.
Note:
If you are not a member of this u3a branch and you require further information, please use 'Contact Us' to make contact with the relevant officer at this u3a branch.

My Membership

My membership

Your membership number and membership status will be emailed to you. It shows the information we securely hold about you in our database, so you can use this request to check we hold the right information - do tell us if anything is not right

Constitution and associated documents

SW Herts u3a Constitution dated Sept 2019

SWHu3a Constitution dated September 2021

PDF copy of signed SWHerts u3a Constitution dated September 2021

Forms

Accident Report Form PDF April 2021

Form to use in case of accident

EC Member Nomination Form in PDF

Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.

Venues

List of possible venues for use by Study Groups

SG Attendance Register

For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,

SG Sign up Sheet

To note members interested in joining a proposed new study group

Computer & Audio-Visual Loan Equipment

List of Computer & Audio-Visual Loan Equipment

Study_Group_Year end Audit_Statement_2023-24

PDF copy of Study_Group_Year end Audit_Statement_2023-24

Health and Safety

Venue Checklist Day of Use PDF

Venue Checklist (Day of Use)se of hiring a venue

Venue Risk Assessment Checklist PDF

Risk Assessment to be used when booking a venue.

Walk Leader Risk Assessment Checklist PDF

Risk Assessment for Walking Leaders to download.

Workshop Activity Risk Assessment Checklist PDF

General U3A Activity Risk Assessment Checklist in Covid-19

General U3A Activity Risk Assessment Checklist in Covid-19 From TAT June 2021

Blank Risk Assessment form derived from Word

PDF copy of Blank Risk Assessment form derived from Word. To obtain Word copy contact bus.secretary@swhertsu3a.org.uk

Blank Risk Assessment form derived from Excel

PDF copy of Blank Risk Assessment form derived from Excel. To obtain Excel copy contact bus.secretary@swhertsu3a.org.uk

Procedures

Member Disciplinary Procedure PDF

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Grievance Procedure PDF

This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.

Complaints Procedure PDF April 2021

Form to use in the case of a complaint.

Disciplinary Procedure PDF April 2021

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Managing study group web and newsletter display

Tutorial for Study Group Leaders on how to use the web site and newsletter information on your study group

Group Convenors Handbook (2023)

Group Convenors Handbook (2023)

Job Descriptions

Business Secretary PDF

Archivist PDF

Chairperson PDF

Fire Officer PDF

Speaker Secretary PDF

Membership Secretary PDF

Social Secretary PDF

Vice-Chairperson PDF

Licences

Licence Conditions PDF

Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances

MPLC Licence Film Production Companies PDF

Film Production Companies for MPLC Licence as at March 2021

Meetings - AGM and general

SWHu3a Loan Equipment Register 2023

PDF copy of SWHu3a Loan Equipment Register 2023

Stanborough Centre SWHu3a Meeting Arrangements

PDF copy of Stanborough Centre SWHu3a Meeting Arrangements; Revised Seating and Floor Plan

Important Announcement on General Meeting Revised Seating Provision

PDF Copy of Important Announcement on General Meeting Revised Seating Provision at Stanborough Centre.

Minutes of AGM held 12th June 2023

PDF copy of signed Minutes of AGM held 12th June 2023.

Evacuation Plan for Stanborough Centre

PDF copy of PowerPoint Evacuation Plan for Stanborough Centre

EC Minutes April 2024

PDF copy of signed Minutes of EC Meeting 2nd April 2024

EC Meeting 7th May 2024

PDF copy of signed Minutes of EC Meeting 7th May 2024

Signed Annual Report and Accounts for period 2023-2024

PDF copy of signed Annual Report and Accounts for period 2023-2024

Minutes of EC Meeting 4th June 2024

PDF copy of signed Minutes of EC Meeting 4th June 2024

Policies

GDPR Privacy Policy Review March 2023

The policy sets out the requirements that the u3a has to gather personal information for membership purposes.

Safeguarding Policy PDF Review March 2020

SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.

Equalities & Diversity Policy PDF Review March 2023

Policy for Equalities & Diversity

General Data Protection Regulation PDF Review March 2023

General Data Protection Regulation Policy

Data Protection PDF Review March 2024

GDPR Privacy Policy

Health & Safety Policy

PDF copy of Health & Safety Policy as approved by Executive Committee.

Risk Assessment Policy

PDF copy of Risk Assessment Policy as approved by Executive Committee

Third Age Trust

TAT Link to Website

Link to direct to the Third Age Trust Website

East Regional Team Structure January 2022

PDF of East of England Regional Team Structure as at January 2022

TAT FAQs on Insurance

PDF copy of Third Age Trust FAQs on Insurance Matters.

Eastern Region Families Project

PDF of flyer from Eastern Region project with Leeds and Royal Holloway Universities exploring how families document their lives.

Bushey KynrenEpic Trip 2024

PDF flyer for Bushey u3a trip to Kynren Epic August 2024

Insurance Cover Note 2024

PDF copy of Third Age Trust Insurance Cover Note for 2024

Eastern Region Zoom meeting Flyer

PDF copy of Eastern Region Flight Inspirations Aviation Group flyer for Zoom meeting on 7th May

Eastern Region Bulletin for May 2024

PDF copy of Eastern Region Bulletin forMay 2024

Eastern Region Bulletin for June 2024

PDF copy of Eastern Region Bulletin for June 2024

Eastern Region Bulletin for July 2024

PDF copy of Eastern Region Bulletin for July 2024

       

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