Documents Library

As a South West Herts u3a member, if you wish to receive any of the documents listed here, select the box against the required document. You will then be asked to enter your post code and first name initial. When you submit these details, an email will be sent to you with the document attached.
In order to avoid a large email being sent to you, documents are sent one at a time. You can return to this page as many times as you wish, to get other documents from this list.
Note:
If you are not a member of this u3a branch and you require further information, please use 'Contact Us' to make contact with the relevant officer at this u3a branch.

My Membership

My membership

Your membership number and membership status will be emailed to you.

Constitution and associated documents

SW Herts u3a Constitution dated Sept 2019

SWHu3a Constitution dated September 2021

PDF copy of signed SWHerts u3a Constitution dated September 2021

Forms

Accident Report Form PDF April 2021

Form to use in case of accident

EC Member Nomination Form in PDF

Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.

Venues

List of possible venues for use by Study Groups

SG Attendance Register

For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,

SG Sign up Sheet

To note members interested in joining a proposed new study group

INDEX TO PAST NEWSLETTERS at November 2021

Index to all past newsletter as at November 2021

Health and Safety

Venue Checklist Day of Use PDF

Venue Checklist (Day of Use)se of hiring a venue

Venue Risk Assessment Checklist PDF

Risk Assessment to be used when booking a venue.

Walk Leader Risk Assessment Checklist PDF

Risk Assessment for Walking Leaders to download.

Workshop Activity Risk Assessment Checklist PDF

General U3A Activity Risk Assessment Checklist in Covid-19

General U3A Activity Risk Assessment Checklist in Covid-19 From TAT June 2021

Procedures

Member Disciplinary Procedure PDF

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Grievance Procedure PDF

This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.

Complaints Procedure PDF April 2021

Form to use in the case of a complaint.

Disciplinary Procedure PDF April 2021

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Legitimate Interest Assessment PDF

This legitimate interest assessment has been compiled in order to set out the reasons why SW Herts u3a requests next of kin details.

Job Descriptions

Business Secretary PDF

Archivist PDF

Chairperson PDF

Fire Officer PDF

Speaker Secretary PDF

Membership Secretary PDF

Social Secretary PDF

Vice-Chairperson PDF

Licences

Licence Conditions PDF

Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances

MPLC Licence Film Production Companies PDF

Film Production Companies for MPLC Licence as at March 2021

Meetings - AGM and general

London Underground Presentation

Presentation by Nick Dobson entitled An Underground Guide to Historical London. This was a virtual talk at our General Meeting on Monday 10th May 2021.

Annual Report and Accounts 2020-2021

Annual Report and Accounts for period 2020-2021

EC Minutes August 2021 PDF

Signed Minutes of EC Meeting 3rd August 2021 as PDF

EC Minutes September 2021 PDF

Signed PDF copy of Exec. Cttee. meeting 7th September 2021

Minutes of AGM held 13th September 2021

PDF copy of signed Minutes of AGM held 13th September 2021.

EC Minutes October 2021 PDF

Signed PDF copy of minutes of Exec. Cttee. meeting 5th October 2021

Policies

GDPR Privacy Policy Review March 2023

The policy sets out the requirements that the u3a has to gather personal information for membership purposes.

Safeguarding Policy PDF Review March 2020

SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.

Equalities & Diversity Policy PDF Review March 2023

Policy for Equalities & Diversity

General Data Protection Regulation PDF Review March 2023

General Data Protection Regulation Policy

Data Protection PDF Review March 2024

GDPR Privacy Policy

Third Age Trust

TAT Link to Website

Link to direct to the Third Age Trust Website

Herts Network Bulletin 21-24

Herts Network Bulletin 21-24 for November 2021

Herts Network Sixties Event

Herts Network Zoom Event "The Music of the Sixties (1960-64)" Friday 14th January 2022, at 10.30 a.m.

Third Age Matters article on Kindertransport

Article on Kindertransport from Third Age Matters Magazine

       

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