Documents Library

As a South West Herts u3a member, if you wish to receive any of the documents listed here, select the box against the required document. You will then be asked to enter your post code and first name initial. When you submit these details, an email will be sent to you with the document attached.
In order to avoid a large email being sent to you, documents are sent one at a time. You can return to this page as many times as you wish, to get other documents from this list.
Note:
If you are not a member of this u3a branch and you require further information, please use 'Contact Us' to make contact with the relevant officer at this u3a branch.

My Membership

My membership

Your membership number and membership status will be emailed to you.

Constitution and associated documents

SW Herts u3a Constitution dated Sept 2019

Proposed Amendment to the Constitution in PDF

Proposed Amendment to the Constitution dated September 2019.

Forms

Accident Report Form PDF April 2021

Form to use in case of accident

EC Member Nomination Form in PDF

Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.

Venues

List of possible venues for use by Study Groups

SG Attendance Register

For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,

SG Sign up Sheet

To note members interested in joining a proposed new study group

Health and Safety

Venue Checklist Day of Use PDF

Venue Checklist (Day of Use)se of hiring a venue

Venue Risk Assessment Checklist PDF

Risk Assessment to be used when booking a venue.

Walk Leader Risk Assessment Checklist PDF

Risk Assessment for Walking Leaders to download.

Workshop Activity Risk Assessment Checklist PDF

Procedures

Member Disciplinary Procedure PDF

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Grievance Procedure PDF

This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.

Complaints Procedure PDF April 2021

Form to use in the case of a complaint.

Disciplinary Procedure PDF April 2021

This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.

Legitimate Interest Assessment PDF

This legitimate interest assessment has been compiled in order to set out the reasons why SW Herts u3a requests next of kin details.

Job Descriptions

Business Secretary PDF

Archivist PDF

Chairperson PDF

Fire Officer PDF

Speaker Secretary PDF

Membership Secretary PDF

Social Secretary PDF

Vice-Chairperson PDF

Licences

Licence Conditions PDF

Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances

MPLC Licence Film Production Companies PDF

Film Production Companies for MPLC Licence as at March 2021

Meetings - AGM and general

EC Minutes March 2021 PDF

Minutes from Executive Committee Meeting March 2021 in PDF format

EC Minutes Jan 2021 PDF

Minutes from Executive Committee Meeting January 2021 in PDF format

EC Minutes Feb 2021 PDF

Minutes from Executive Committee Meeting February 2021 in PDF

AGM Minutes June 2019 PDF

Minutes from Annual General Meeting held in June 2019 in PDF format. (No AGM was held in June 2020 due to Covid 19)

EC Minutes April 2021 in PDF

Official Minutes from Executive Meeting April 2021

London Underground Presentation

Presentation by Nick Dobson entitled An Underground Guide to Historical London. This was a virtual talk at our General Meeting on Monday 10th May 2021.

Annual Repost & Accounts 2020-2021

The Annual Report and Accounts from 2020 to 2021.

Notification of AGM Sept 2021 PDF

Notification of 18th Annual General Meeting to be held on 13th September 2021

Notice for AOB at AGM Sept 2021 PDF

Notification to amend Constitution dated September 2019 and for Any Other Business at Annual General Meeting in September 2021.

EC Minutes May 2021 PDF

Minutes from Executive Committee Meeting May 2021 in PDF format

Policies

GDPR Privacy Policy Review March 2023

The policy sets out the requirements that the u3a has to gather personal information for membership purposes.

Safeguarding Policy PDF Review March 2020

SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.

Equalities & Diversity Policy PDF Review March 2023

Policy for Equalities & Diversity

General Data Protection Regulation PDF Review March 2023

General Data Protection Regulation Policy

Data Protection PDF Review March 2024

GDPR Privacy Policy

Third Age Trust

TAT Link to Website

Link to direct to the Third Age Trust Website

       

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