My Membership My membership
Your membership number and membership status will be emailed to you.
Constitution and associated documents
SW Herts u3a Constitution dated Sept 2019
Proposed Amendment to the Constitution in PDF
Proposed Amendment to the Constitution dated September 2019.
Forms
Accident Report Form PDF April 2021
Form to use in case of accident
EC Member Nomination Form in PDF
Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.
Venues
List of possible venues for use by Study Groups
SG Attendance Register
For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,
SG Sign up Sheet
To note members interested in joining a proposed new study group
Health and Safety
Venue Checklist Day of Use PDF
Venue Checklist (Day of Use)se of hiring a venue
Venue Risk Assessment Checklist PDF
Risk Assessment to be used when booking a venue.
Walk Leader Risk Assessment Checklist PDF
Risk Assessment for Walking Leaders to download.
Workshop Activity Risk Assessment Checklist PDF
Procedures
Member Disciplinary Procedure PDF
This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
Grievance Procedure PDF
This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.
Complaints Procedure PDF April 2021
Form to use in the case of a complaint.
Disciplinary Procedure PDF April 2021
This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
Legitimate Interest Assessment PDF
This legitimate interest assessment has been compiled in order to set out the reasons why SW Herts u3a requests next of kin details.
Job Descriptions
Business Secretary PDF
Archivist PDF
Chairperson PDF
Fire Officer PDF
Speaker Secretary PDF
Membership Secretary PDF
Social Secretary PDF
Vice-Chairperson PDF
Licences
Licence Conditions PDF
Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances
MPLC Licence Film Production Companies PDF
Film Production Companies for MPLC Licence as at March 2021
Meetings - AGM and general
EC Minutes March 2021 PDF
Minutes from Executive Committee Meeting March 2021 in PDF format
EC Minutes Jan 2021 PDF
Minutes from Executive Committee Meeting January 2021 in PDF format
EC Minutes Feb 2021 PDF
Minutes from Executive Committee Meeting
February 2021 in PDF
AGM Minutes June 2019 PDF
Minutes from Annual General Meeting held in June 2019 in PDF format.
(No AGM was held in June 2020 due to Covid 19)
EC Minutes April 2021 in PDF
Official Minutes from Executive Meeting April 2021
London Underground Presentation
Presentation by Nick Dobson entitled An Underground Guide to Historical London. This was a virtual talk at our General Meeting on Monday 10th May 2021.
Annual Repost & Accounts 2020-2021
The Annual Report and Accounts from 2020 to 2021.
Notification of AGM Sept 2021 PDF
Notification of 18th Annual General Meeting to be held on 13th September 2021
Notice for AOB at AGM Sept 2021 PDF
Notification to amend Constitution dated September 2019 and for Any Other Business at Annual General Meeting in September 2021.
EC Minutes May 2021 PDF
Minutes from Executive Committee Meeting May 2021 in PDF format
Policies
GDPR Privacy Policy Review March 2023
The policy sets out the requirements that the u3a has to gather personal information for membership purposes.
Safeguarding Policy PDF Review March 2020
SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.
Equalities & Diversity Policy PDF Review March 2023
Policy for Equalities & Diversity
General Data Protection Regulation PDF Review March 2023
General Data Protection Regulation Policy
Data Protection PDF Review March 2024
GDPR Privacy Policy
Third Age Trust
TAT Link to Website
Link to direct to the Third Age Trust Website