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Constitution and associated documents
SWHu3a Constitution dated September 2021
PDF copy of signed SWHerts u3a Constitution dated September 2021
SWHerts u3a Constitution dated June 2024
PDF copy of signed SWHerts u3a Constitution dated June 2024
SWHerts u3a Constitution dated August 2024
PDF copy of signed SWHerts u3a Constitution dated August 2024
Forms
Accident Report Form PDF April 2021
Form to use in case of accident
EC Member Nomination Form in PDF
Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.
Venues
List of possible venues for use by Study Groups
SG Attendance Register
For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,
SG Sign up Sheet
To note members interested in joining a proposed new study group
Computer & Audio-Visual Loan Equipment
List of Computer & Audio-Visual Loan Equipment
Study_Group_Year end Audit_Statement_2023-24
PDF copy of Study_Group_Year end Audit_Statement_2023-24
Health and Safety
Old Venue Checklist Day of Use PDF
Venue Checklist (Day of Use)se of hiring a venue
Old Venue Risk Assessment Checklist PDF
Risk Assessment to be used when booking a venue.
Old Walk Leader Risk Assessment Checklist PDF
Risk Assessment for Walking Leaders to download.
Old Workshop Activity Risk Assessment Checklist PDF
Old General U3A Activity Risk Assessment Checklist in Covid-19
General U3A Activity Risk Assessment Checklist in Covid-19 From TAT June 2021
Blank Risk Assessment form derived from Word
PDF copy of Blank Risk Assessment form derived from Word.
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
Blank Risk Assessment form derived from Excel
PDF copy of Blank Risk Assessment form derived from Excel.
To obtain Excel copy contact bus.secretary@swhertsu3a.org.uk
SWHu3a Risk Assessment_Checklist_Member's Home
PDF copy of Risk Assessment_Checklist_Member's Home
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
SWHu3a Risk Assessment_Checklist_Venue
PDF copy of Risk Assessment_Checklist_Venue
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
SWHu3a Risk Assessment_Checklist_Commercial Premises
PDF copy of Risk Assessment_Checklist_Commercial Premises
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
SWHu3a Risk Assessment_Checklist_Walk
PDF copy of Risk Assessment_Checklist_Walk
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
SWHu3a Risk Assessment_Checklist_Trip
PDF copy of Risk Assessment_Checklist_Trip
To obtain Word copy contact bus.secretary@swhertsu3a.org.uk
Procedures
Member Disciplinary Procedure PDF
This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
Grievance Procedure PDF
This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.
Complaints Procedure PDF April 2021
Form to use in the case of a complaint.
Disciplinary Procedure PDF April 2021
This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
Managing study group web and newsletter display
Tutorial for Study Group Leaders on how to use the web site and newsletter information on your study group
Group Convenors Handbook (2023)
Group Convenors Handbook (2023)
Job Descriptions
Business Secretary PDF
Archivist PDF
Chairperson PDF
Fire Officer PDF
Speaker Secretary PDF
Membership Secretary PDF
Social Secretary PDF
Vice-Chairperson PDF
Licences
Licence Conditions PDF
Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances
MPLC Licence Film Production Companies PDF
Film Production Companies for MPLC Licence as at March 2021
Meetings - AGM and general
SWHu3a Loan Equipment Register 2023
PDF copy of SWHu3a Loan Equipment Register 2023
Stanborough Centre SWHu3a Meeting Arrangements
PDF copy of Stanborough Centre SWHu3a Meeting Arrangements; Revised Seating and Floor Plan
Important Announcement on General Meeting Revised Seating Provision
PDF Copy of Important Announcement on General Meeting Revised Seating Provision at Stanborough Centre.
Evacuation Plan for Stanborough Centre
PDF copy of PowerPoint Evacuation Plan for Stanborough Centre
Signed Annual Report and Accounts for period 2023-2024
PDF copy of signed Annual Report and Accounts for period 2023-2024
Minutes of EC Meeting 2nd July 2024
PDF copy of signed Minutes of EC Meeting 2nd July 2024
Minutes of EC Meeting 6th August 2024
PDF copy of signed Minutes of EC Meeting 6th August 2024
Minutes of EC Meeting 3rd September 2024
PDF copy of signed Minutes of EC Meeting 3rd September 2024
Minutes of AGM held 10th June 2024.
PDF copy of signed Minutes of AGM held 10th June 2024.
Policies
GDPR Privacy Policy Review March 2023
The policy sets out the requirements that the u3a has to gather personal information for membership purposes.
Safeguarding Policy PDF Review March 2020
SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.
Equalities & Diversity Policy PDF Review March 2023
Policy for Equalities & Diversity
General Data Protection Regulation PDF Review March 2023
General Data Protection Regulation Policy
Data Protection PDF Review March 2024
GDPR Privacy Policy
Health & Safety Policy
PDF copy of Health & Safety Policy as approved by Executive Committee.
Risk Assessment Policy
PDF copy of Risk Assessment Policy as approved by Executive Committee
Third Age Trust
TAT Link to Website
Link to direct to the Third Age Trust Website
East Regional Team Structure January 2022
PDF of East of England Regional Team Structure as at January 2022
TAT FAQs on Insurance
PDF copy of Third Age Trust FAQs on Insurance Matters.
Eastern Region Families Project
PDF of flyer from Eastern Region project with Leeds and Royal Holloway Universities exploring how families document their lives.
Insurance Cover Note 2024
PDF copy of Third Age Trust Insurance Cover Note for 2024
Eastern Region Bulletin for July 2024
PDF copy of Eastern Region Bulletin for July 2024
Eastern Region Bulletin for August 2024
PDF copy of Eastern Region Bulletin for August 2024
Eastern Region Bulletin for September 2024
PDF copy of Eastern Region Bulletin for September 2024