Documents

Documents Library

As a South West Herts u3a member, if you wish to receive any of the documents listed here, select the box against the required document. You will then be asked to enter your post code and first name initial. When you submit these details, an email will be sent to you with the document attached.
In order to avoid a large email being sent to you, documents are sent one at a time. You can return to this page as many times as you wish, to get other documents from this list.
Note:
If you are not a member of this u3a branch and you require further information, please use 'Contact Us' to make contact with the relevant officer at this u3a branch.

My Membership
	My membership	Your membership number and membership status will be emailed to you. It shows the information we securely hold about you in our database, so you can use this request to check we hold the right information - do tell us if anything is not right
	My membership Renewal Form	Your renewal form will be emailed to you (already filled in with your member number, name, address, phone numbers and email address), so you can print it yourself rather than have us send it to you. Only request this if you have the means to print out the form, since requesting this signals to us that you do not need us to send you a printed paper copy through the post or make a printed paper copy available at a general meeting.
	Submit confirmation of your BACS renewal payment	To confirm a BACS (bank transfer) payment. PLEASE FILL IN THE INFORMATION BELOW BEFORE CHECKING THE "SUBMIT CONFIRMATION" TICK BOX OPPOSITE. When you check the box, you will be asked for your post code and first name initial. Once you have submitted these details, the treasurer will be emailed with your details, BACS reference, gift aid notice (if checked) and any notes. You will be copied on the mail sent to him. Please check your email and inform us in the unlikely event that you did not recive a mail in your inbox (or spam folder). I wish to Gift Aid my annual subscription. I am a UK tax payer and shall pay more income tax this tax year than 25% (one quarter) of the total of all my Gift Aid claims this tax year. Enter the reference you set on your BACS payment (member no,surname) Add any notes you wish to send with this confirmation of payment (or leave blank)
Constitution and associated documents
	SW Herts u3a Constitution dated Sept 2019
	SWHu3a Constitution dated September 2021	PDF copy of signed SWHerts u3a Constitution dated September 2021
Forms
	Accident Report Form PDF April 2021	Form to use in case of accident
	EC Member Nomination Form in PDF	Form to be completed by Nominee and to be seconded, for post of committee member on the Executive Committee. AGM 13th September 2021.
	Venues	List of possible venues for use by Study Groups
	SG Attendance Register	For use by SGLs to record attendance at meetings for Insurance Purposes (and Track and Trace purposes under current Covid Guidelines,
	SG Sign up Sheet	To note members interested in joining a proposed new study group
	Study Group Income & Expense A/C	Income & Expense Account for Study Groups; 2021-2022
	Study Group Audit Statement	Audit Statement for Study Groups; 2021-2022
	Computer & Audio-Visual Loan Equipment	List of Computer & Audio-Visual Loan Equipment
Health and Safety
	Venue Checklist Day of Use PDF	Venue Checklist (Day of Use)se of hiring a venue
	Venue Risk Assessment Checklist PDF	Risk Assessment to be used when booking a venue.
	Walk Leader Risk Assessment Checklist PDF	Risk Assessment for Walking Leaders to download.
	Workshop Activity Risk Assessment Checklist PDF
	General U3A Activity Risk Assessment Checklist in Covid-19	General U3A Activity Risk Assessment Checklist in Covid-19 From TAT June 2021
Procedures
	Member Disciplinary Procedure PDF	This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
	Grievance Procedure PDF	This procedure sets out how SW Herts u3a will approach problems and grievances, to ensure they are dealt with in this way.
	Complaints Procedure PDF April 2021	Form to use in the case of a complaint.
	Disciplinary Procedure PDF April 2021	This procedure sets out how SW Herts u3a will approach problems related to a breach or suspected breach of the agreed Code of Conduct by a member or Trustee.
Job Descriptions
	Business Secretary PDF
	Archivist PDF
	Chairperson PDF
	Fire Officer PDF
	Speaker Secretary PDF
	Membership Secretary PDF
	Social Secretary PDF
	Vice-Chairperson PDF
Licences
	Licence Conditions PDF	Licence conditions relating to photocopying, digital images, recorded music, dvds/videos, performances
	MPLC Licence Film Production Companies PDF	Film Production Companies for MPLC Licence as at March 2021
Meetings - AGM and general
	London Underground Presentation	Presentation by Nick Dobson entitled An Underground Guide to Historical London. This was a virtual talk at our General Meeting on Monday 10th May 2021.
	Annual Report and Accounts 2020-2021	Annual Report and Accounts for period 2020-2021
	Minutes of AGM held 13th September 2021	PDF copy of signed Minutes of AGM held 13th September 2021.
	EC Minutes February 2022	PDF copy of signed Minutes of EC Meeting 1st February 2022.
	EC Minutes March 2022	PDF copy of signed Minutes of EC Meeting 1st March 2022.
	Notice of 2022 AGM	Notice of 2022 AGM; 13th June 2022
	Draft Agenda for 2022 AGM	Draft Agenda for 2022 AGM; 13th June 2022
	2022 AGM Nomination Form	Form to nominate committee officer or committee member
	2022 AGM Constitution Amendment Form	Form to introduce and amendment to the Constitution
	2022 AGM AOB Form	Form to introduce an item of Any Other Business.
	EC Minutes April 2022	PDF copy of signed Minutes of EC Meeting 5th April 2022.
	Study Group Leaders Meeting 4th May	PDF copy of notes of Study Group Leaders meeting held on 4th May
Policies
	GDPR Privacy Policy Review March 2023	The policy sets out the requirements that the u3a has to gather personal information for membership purposes.
	Safeguarding Policy PDF Review March 2020	SW Herts u3a recognises that some older people are potentially at risk of abuse and neglect.
	Equalities & Diversity Policy PDF Review March 2023	Policy for Equalities & Diversity
	General Data Protection Regulation PDF Review March 2023	General Data Protection Regulation Policy
	Data Protection PDF Review March 2024	GDPR Privacy Policy
Third Age Trust
	TAT Link to Website	Link to direct to the Third Age Trust Website
	Herts Network Bulletin 22-01	Herts Network Bulletin 22-01 for 3rd January 2022
	East Regional Team Structure January 2022	PDF of East of England Regional Team Structure as at January 2022
	Herts Network Bulletin 22-02	Herts Network Bulletin 22-02 for 18th January 2022
	Herts Network Form for AGM resolutions	PDF copy of form to submit proposals to be considered at Herts Network AGM 2022
	Herts Network Bulletin 22-03	Herts Network Bulletin 22-03 for 1st February 2022
	News from the East; Mar 2022	News Sheet for March2022 from the Eastern Region.
	Herts Network AGM 2022	Minutes of 2022 AGM of Herts Network